Let us quote on your next meeting        

 

Request for Proposal

 

Please complete the following information so that we may create a proposal for your event.  One of our experienced meeting planners will work on your request instantly.  Required fields are labeled with green.

 


________________________________________

 



 		Contact Information

 		Salutation
 		First name:
 		Last name:
Title:
Company/Organization:
Address 1:
Address 2:
City:
State:
Zip:
Country:
Telephone:
E-mail:
FAX:
Date of request:

 		________________________________________

 Details of the event

Destination:
Location desired:
Other specific location request:

Event type:
Meeting arrival date (mm/dd/yy):
Meeting departure date (mm/dd/yy):

Alternate dates:
Number of attendees:
Number of guests:

Dates are flexible?
Yes
No		Reservation method:
company submitting rooming list
individual
on-line reservation
fax
mail		Payment:
Individual pays own
Company pays all charges
Company pays room and tax only

 

 


Have you started any of the preliminary research 
for this event by contacting any hotels/vendors?

Yes
No		 If yes, please explain

:

                                


Would you like to hear more about using our 
on-line registration services for this event?

Yes
No		How did you hear about Meeting Partners?

We will not need individual registration services.

 		________________________________________

 


Room requirements
Please provide detailed requirements for the number of rooms required.
 
Meeting
Day:


Number of 
Single Rooms:


Number of 
Double Rooms:


Number of 
Suites:

Day 1

What is your budget per room per night?
Day 2

Day 3

Day 4

Room requirements special request:

Day 5 

Day 6 

Day 7


________________________________________

 

 


Meeting space requirements
Please provide detailed requirements for your meeting.
 
 

Meeting Day

# Attending
General Session:
Time of
General Session:
Number of
Breakout Sessions:
Max Attending
per Breakout:
Time of
Breakout Session:
 
Day 1 

-

 
Day 2

-

 
Day 3
-
 
Day 4
-
 
Day 5
-
 
Day 6
-
 
Day 7
-
 


   General Session Setup:     


Breakout Session Setup:

 


Meeting space special request:

 		________________________________________

 


 Food requirements
Please check the appropriate boxes for your food requirements for each day

 
Date:Breakfast:Lunch:Dinner:Breaks:Other/Reception:
Buffet
Plated
Continental		 Buffet
Plated Working lunch
Separate room		 Buffet
Plated
Banquet Onsite
Offsite		 A.M.
P.M.


Date:Breakfast:Lunch:Dinner:Breaks:Other/Reception:
Buffet
Plated
Continental		 Buffet
Plated Working lunch
Separate room		 Buffet
Plated
Banquet Onsite
Offsite		 A.M.
P.M.


Date:Breakfast:Lunch:Dinner:Breaks:Other/Reception:
Buffet
Plated
Continental		 Buffet
Plated Working lunch
Separate room		 Buffet
Plated
Banquet Onsite
Offsite		 A.M.
P.M.


Date:Breakfast:Lunch:Dinner:Breaks:Other/Reception:
Buffet
Plated
Continental		 Buffet
Plated Working lunch
Separate room		 Buffet
Plated
Banquet Onsite
Offsite		 A.M.
P.M.


Date:Breakfast:Lunch:Dinner:Breaks:Other/Reception:
Buffet
Plated
Continental		 Buffet
Plated Working lunch
Separate room		 Buffet
Plated
Banquet Onsite
Offsite		 A.M.
P.M.


Date:Breakfast:Lunch:Dinner:Breaks:Other/Reception:
Buffet
Plated
Continental		 Buffet
Plated Working lunch
Separate room		 Buffet
Plated
Banquet Onsite
Offsite		 A.M.
P.M.


Date:Breakfast:Lunch:Dinner:Breaks:Other/Reception:
Buffet
Plated
Continental		 Buffet
Plated Working lunch
Separate room		 Buffet
Plated
Banquet Onsite
Offsite		 A.M.
P.M.


Other food requirements special request:

 		________________________________________

 

 


Audio visual requirements
More detailed information will be requested at a later date for each event.

Is rear screen projection required at any function?
Yes
No
Rear screen projection requires additional room area.
Information is useful when requesting initial meeting 
space/functions. Indicate which functions

________________________________________

 


Exhibit information
(if applicable):

Number of booths:Booth size:
Exhibit space (g.s.f):

Number of setup days:Number of show days:
Number of tear-down days:

Dates of exhibit: Comments:


 		________________________________________

 


 		Ground transportation
Enter requirements:

________________________________________

 

Special group recreation
Check all that apply:
golf
tennis
swimming
water sports
boating
fishing
spa
guest social programs
children's activities
other:

 		________________________________________

 

Meeting History

Meeting history of your past two events:

Destination:

Destination:


Hotel:

Hotel:

________________________________________

 

Response information
Respond by:
phone
e-mail
fax
mail
Response due by (mm/dd/yy):

Please describe how/when a decision will be made:


 

 
Notes
  

.Home | Contact Us | Download brochure | Directions to our offices

Copyright © 2001 Meeting Partners, All rights reserved.
 Revised: January 22, 2008 .